#EnrollAtVSU: Enrollment Procedures for A.Y. 2021-2022 1st Semester

Details: Written by Visayas State University; Published: 28 June 2020

Please read the Procedures for For Continuing Students

Important The enrollment procedures, guidelines, and other information in this page are specific for the 1st Semester of SY 2021-2022. Check the homepage for the updates and instructions on enrollment for the upcoming semester.

For VSU CAT Qualifiers 2021

General Instructions

Read these important instructions carefully to guide you on how to successfully #EnrollAtVSU.

Procedures
Important Requirements

Online Enrollment

Your registration will be done at the MyVSU Student Portal. Learn more about the procedures below.

MyVSU Student Portal MyVSU Tolosa Student Portal

Remote Enrollment

Students in the component colleges of Alangalang, Isabel, and Villaba will be enrolled remotely.

Start Remote Enrollment

CAT Qualifiers

General Instructions

IMPORTANT:

The admission of Accepted Qualifiers (those accepted to their program of choice) will start on Friday, July 9, 2021 through a pre-enrollment procedure. All unclaimed slots by July 16, 2021 will be added to the open slots for Open Qualifiers.
The admission of Open Qualifiers (those who were not accepted to their program of choice but are eligible to enroll in programs with open slots) will be done from July 19 to 23, 2021, using the prescribed procedure by campus. Claiming of open slots is on a first-come, first-served basis.
Accepted qualifiers may still be admitted until July 23, 2021, but will be treated as Open Qualifiers in terms of the availability of program slots.

Online Enrollment (Baybay & Tolosa)

For Main Campus and VSU Tolosa, this will be done through the pre-enrollment system in the MyVSU and MyVSU Tolosa Student Portals. Accepted qualifiers must log in using their ECN and full name and fill in the required information in order to claim their slot.

Remote Enrollment (Alangalang, Isabel, & Villaba)

For VSU Alangalang, Isabel, and Villaba, this will be done through an online form prepared by the campus registrar. Accepted qualifiers must submit the required information in order to claim their slot.

Step 1.

Send the original copy of your admission credentials to the Office of the Head of Admissions (Main Campus) / the Campus Registrar (Component Colleges) as soon as possible.
These shall be placed and sealed inside a brown envelope and sent or dropped off to your VSU campus:
1. Original Report Card: Form 138/SF9 (For SHS graduating students/HS graduates only);
2. ALS A&E Certificate of Rating (For ALS graduates only);
3. Transcript of Records with Certificate of Transfer Credentials or Honorable dismissal (For second coursers and transferees only);
4. A duly filled out and signed promissory note using FM-OHA-05 in case requirements A, B, or C are not yet available;
5. Original PSA Birth Certificate;
6. Original Certificate of Good Moral Character; and
7. Four (4) ID pictures, passport size, colored with white background.

Step 2.

(Baybay & Tolosa) Pre-enroll at MyVSU and MyVSU Tolosa Student Portals. Fill-out the needed information.
(Alangalang, Isabel, & Villaba) Pre-enroll using the remote enrollment channels provided (Forms/Messenger/Text).

Step 3.

The Head of Admissions/Campus Registrar will review your enrollment. Only applicants whose credentials have been successfully delivered shall be evaluated. If the credentials are in order, the registrar will process your enrollment.

Step 4.

The Certificate of Registration (COR) will be sent to your email address if enrollment is successful.
- For the Main Campus and VSU Tolosa, the MyVSU Student Portal will automatically send the temporary COR. The validated COR will be kept in the student’s permanent record.
- For VSU Alangalang, Isabel, and Villaba, the scanned copy of the validated COR will be emailed to the student. The original copy will be kept in the student’s permanent record.

Registration Schedule

Dates
Accepted Qualifiers	July 9 to 16, 2021
Open Qualifiers	July 19 to 23, 2021

Online Enrollment (Baybay, Tolosa)

Enrollment for incoming first-year students, and transferees will be done online.
For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact This email address is being protected from spambots. You need JavaScript enabled to view it..

MyVSU Student Portal MyVSU Tolosa Student Portal

Remote Enrollment (Alangalang, Isabel, Villaba)

The Registrar’s Office of the component colleges will make various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

ONLINE FORM.Data will be submitted through an online form.
MESSENGER.Data will be submitted as a private message to the Facebook page of the campus.
SMS.Data will be submitted through text through the campus' assigned mobile number/s.

VSU Alangalang

Option 2: Send "ENROLL" to:
VSUA Messenger

Option 3: Text "ENROLL" to:
09186693831 (SMART) / 09551370950 (GLOBE)

VSU Isabel

Option 1: Fill out the
Isabel Online Form

Option 2: Send "ENROLL" to:
VSUI Messenger

Option 3: Text "ENROLL" to:
09675486921 (GLOBE) / 09190852490 (SMART)

VSU Villaba

Option 1: Fill out the

Option 2: Send "ENROLL" to:
VSUV Messenger

Option 3: Text "ENROLL" to:
09078309176, 09639608885 (SMART)

The following information must be submitted through the channels mentioned above:

Full name:
Student Number (continuing) or ECN (VSUCAT qualifier)
Year Level (for continuing students)
Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
Mobile Number/s
Email Address
Present Address

Open Programs

MAIN

AB English Language Studies	37
B Culture and Arts Education	23
B Physical Education	6
BS Agriculture	268
BS Agribusiness	102
BS Agricultural & Biosystems Engineering	44
BS Applied Physics	28
BS Biology	4
BS Chemistry	37
BS Development Communication	59
BS Economics	4
BS Environmental Sciences	27
BS Forestry	74
BS Food Technology	71
BS Geodetic Engineering	39
BS Hospitality Management	78
BS Mathematics	37
BS Marine Biology	35
BS Mechanical Engineering	19
BS Meteorology	23
BS Statistics	10

ALANGALANG

BS Agriculture	21
BS Environmental Science	45

TOLOSA

BS in Fisheries

Please refresh this page from time to time for new updates

This procedure is for Continuing Students only

ENROLLMENT PROCEDURES FOR CONTINUING STUDENTS

Online Enrollment (Baybay and Tolosa)

Students from VSU Main Campus and VSU Tolosa Campus will use their MyVSU Student Portal.

General Instructions:

Enrollment for incoming first-year students, transferees, returning and continuing students will only be done online. Students are discouraged from coming to the university during the registration and enrollment period.
Log-in to MyVSU student portal using the five-digit Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..
For qualifiers who have no assigned degree program, they may choose their desired degree programs with the available slots only. The system will accept on a first-come, first serve basis only.
Enrollment outside of the assigned schedules will be automatically blocked by the system.
Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 16 to 20 as late enrollees. Fines for late enrollment still apply.

Enrollment Procedure:

Continuing Regular Students

Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
Data Privacy Consent.
Update your profile, specifically your home address, off-campus address and contact details.
Choose your block schedule to enlist your subjects. Refer to the block schedule posted at the VSU website.
Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
Once your enrollment is approved, the academic adviser will print your Registration Form (RF) and sign it. Your department will forward your RF to the Registrar’s Office.
The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

Irregular Students

Communicate with your academic adviser one week in advance to decide on the subjects you will enroll for the 1st semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
- In case you forgot your account details, click Forgot Password to retrieve using your registered email.
- If you forgot your email, file a ticket at support.vsu.edu.ph.
Update your profile with your home address and off-campus address.
Encode the subjects that you will enroll for the 1st semester as agreed with your academic adviser.
Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

Returning Students

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VSU TOLOSA

Enrollment Procedure

Continuing Students

Reminder: If you have not yet evaluated your course instructors, the C1 (CumulusOne for Tolosa) forces all enrolling students to evaluate their instructors from the previous semester. The Teaching Performance Evaluation for Students (TPES) is found in your MyVSU Tolosa Student Portal: https://my-tolosa.vsu.edu.ph/auth/login.

Communicate with your academic adviser for pre-enrollment advising. Check the link for your block schedule: https://tinyurl.com/1stSemBlockSched
Once you have your courses and offering numbers to enroll with, go to MyVSU Tolosa Student Portal at https://my-tolosa.vsu.edu.ph/auth/login
Update your student information (email address, contact number, and present address) in the User Profile Tab by clicking on the Edit button.
Once done, proceed to the Enrollment Tab.
- Enter your non-dorm address/present address.
- Choose your preferred mode of instruction (online or printed). We advise you to select “Online”. For this semester, all classes are online but the submission of academic requirements are in a flexible manner.
- Answer the connectivity survey.
- Once you answered all surveys, click the hollow square at the reCaptcha verification. If verified, a “check” mark will appear and the “enroll” button will turn from light green to dark green. Then, click the “enroll” button.
You are now in the enroll/registration section. Change the sorting option from “All” to “Block” and enter the block number assigned to you to search for the courses you need to enroll in.

Click on the courses to enroll one at a time. Once all courses you intend to enroll in are highlighted, click the “Add’ button. Check on the total number of units enrolled for any discrepancy.
- If you have a course with LEC-LAB units, make sure to add one (1) lecture course and one (1) laboratory course. (e.g. Zool 11 is a 5-unit course, with 3 lecture units and 2 laboratory units. Choose one offering number of Zool 11 with LEC course type, and one offering number of the same with LAB course type).

Once all courses to be enrolled have been added, your enrollment is now pending for review/validation and approval of your academic adviser. Allow them to validate your enrollment for 1-2 days.
- CAUTION: NEVER click the “Withdraw” button if you do not intend to backout from your enrollment.
- During the period of review/validation, keep yourself available online because there may be changes in your enrollment due to duplication, unfollowed block schedules, etc.
- Merely adding your courses to the portal is not an assurance that you are officially enrolled.
Once validated and approved, a system-generated Temporary Certificate of Registration (T-COR) will be sent to your registered email and shall serve as your proof of enrollment.
- Your action as enrollee/student ends here.
Your academic adviser will print the Registration Form (RF), sign it, and forward it to the department clerk for consolidation, which will then be forwarded to the course in-charge at the Office of the Registrar for verification and printing of the COR. Validated CORs will be kept in the Student’s Permanent Record for future reference.
- A request for the 1st copy validated COR may be made upon request of the student concerned free of charge. A second copy may entail applicable fees.

Returning Students

Requirements for Readmission (based on the Student Handbook)

Leave of Absence (LOA; if returnee has not yet filed)

LOA is filed every semester. Absence from the University without a formal leave of absence shall be a ground for non readmission and may result in the opening your slot to shiftees.

Letter of Readmission addressed to the Registrar stating the reason/s for the leave of absence.
Duly signed general clearance
Medical certificate from government physician

Contact your academic adviser for appropriate advising OR email your department about your readmission, with a subject line RETURNEE_Last Name, First Name_Student Number:

Department of Teacher Education - This email address is being protected from spambots. You need JavaScript enabled to view it.

Department of Fisheries - This email address is being protected from spambots. You need JavaScript enabled to view it.

Department of Criminology - This email address is being protected from spambots. You need JavaScript enabled to view it.

Adviser or Department staff must ask the following questions from the applicant for readmission:
- When did you stop attending classes?
- Did you file a Leave of Absence prior to leaving the university?
  - If yes, the student has retained his slot in the university and must be given readmission.
  - If no, he may not be granted readmission as stipulated in the Student Handbook (p. 17). Although the handbook and its provisions have been in effect since 23 June 2016, the Office of the Registrar shall give a moratorium of 1 semester (starting 1st semester, AY 2021-2022) to allow returning students to apply for readmission without LOA. Within this period, proper information dissemination to all students must be made.
- Have you processed your readmission form and general clearance for signatures?

Ask the returning student to file and process their readmission documents, as previously stipulated. An assigned messenger will be the one to roam around the concerned office to request for signatures and process other matters related to readmission. An email receipt must be sent to the returning student, as well as a carbon copy (cc) to the academic adviser and program coordinator, as proof that his readmission documents have been processed and approved.
Once done, follow the enrollment procedure for continuing students from Step 1 to 9.

If a returning student does not have a student portal, refer him/her to the process for the creation of student account in MyVSU Tolosa Student Portal here: https://bit.ly/2Z65org

Remote Enrollment (Alangalang, Isabel and Villaba)

Students from VSU Alangalang, VSU Isabel and VSU Villaba will contact the registrars remotely online or through mobile phone.

General Instructions:

Enrollment for incoming first-year students, transferees and continuing students will be done remotely through various channels.
For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact your Registrar
Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 3 to 7 as late enrollees. Fines for late enrollment still apply.

The Registrar’s Office of the component colleges is making various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.