VSU Tolosa

Regular and Irregular (Continuing) Students

1. Communicate with your academic adviser for pre-enrollment advising especially on the block number to follow upon enrollment. Check the link for your blocked schedule:
   • First Year - https://tinyurl.com/VSUTolosa1stYear 
   • Second Year - https://tinyurl.com/VSUTolosa2ndYear
   • Third Year - https://tinyurl.com/VSUTolosa3rdYear
   • Fourth Year - https://tinyurl.com/VSUTolosa4thYear 

   NOTE: Remember to follow a SINGLE BLOCKED SCHEDULE. Otherwise, you will be classified as irregular for the current semester.

2. Once you have your block number, go to myVSU Tolosa Student Portal at https://my-tolosa.vsu.edu.ph/auth/login
3. [Skip if done] Answer the vaccination survey. Data to be collected will be used in the application for the limited face-to-face instruction. If status needs to be updated, just retake the survey found on your dashboard.
4. [Skip if done] Students enrolled in the previous semester are required to evaluate the teaching performance of their instructors.
5. Update your student information (email address, contact number, and present address) in the User Profile Tab by clicking on the Edit button. 
6. Once done, proceed to the Enrollment Tab. 
   • Enter your non-dorm/present address.
   • Choose “Online” as your mode of instruction. For this semester, all classes are online but the submission of academic requirements are in a flexible manner. 
   • Answer the internet connectivity survey.
   • Once you answered all surveys, click the hollow square at the reCaptcha verification. If verified, a “check” mark will appear and the “enroll” button will turn from light green to dark green. Then, click the “enroll” button. 
7. You are now in the enroll/registration section. Change the sorting option from “All” to “Block”  and enter the block number assigned to you to search for the courses you need to enroll in.
8. Click on the courses to enroll one at a time. Once all courses you intend to enroll in are highlighted, click the “Add’ button. Check on the total number of units enrolled against the block schedule provided for any discrepancy.
   • If you have a course with LEC-LAB units, make sure to add one (1) lecture course and one (1) laboratory course. (e.g. Zool 11 is a 5-unit course, with 3 lecture units and 2 laboratory units. Choose one offering number of Zool 11 with LEC course type, and one offering number of the same with LAB course type). 
   
9. Once all courses to be enrolled have been added, your enrollment is now pending for review/validation and approval of your academic adviser. Allow them to validate your enrollment for 1-2 days.
   • CAUTION: NEVER click the “Withdraw” button if you do not intend to backout from your enrollment.
   • Reminders:
     1. During the period of review/validation, keep yourself available online because there may be changes in your enrollment due to duplication, unfollowed block schedules, etc.
     2. Merely adding your courses to the portal is not an assurance that you are officially enrolled. 
10. Once validated and approved, a system-generated Temporary Certificate of Registration (T-COR) will be sent to your registered email and shall serve as your proof of enrollment. 
    • Your action as enrollee/student ends here.
11. Your academic adviser will print the Registration Form (RF), sign it, and forward it to the department clerk for consolidation, which will then be forwarded to the course in-charge at the Office of the Registrar for verification and printing of the COR. Validated CORs will be kept in the Student’s Permanent Record for future reference.
    • A request for the 1st copy validated COR may be made upon request of the student concerned free of charge. A second copy may entail applicable fees. 

Returning Students

Requirements for Readmission (based on the VSU Student Handbook)

• Approved General Clearance
• Approved Leave of Absence 
  • LOA is filed every semester. Absence from the University without a formal leave of absence shall be a ground for non readmission and may result in the opening your slot to shiftees.
  • Application for LOA for 1st semester, AY 2021-2022 ended on January 28, 2022. 
• Government physician-issued medical certificate, with all laboratory results attached, stating that the student is fit to return to school and participate in learning activities.
  • Deadline of submission is on or before March 4, 2022 via drop-off at the guard post. Enclosed in a brown envelope with full name, student number, and degree program and year level.
    • Medical request for BSCrim - https://tinyurl.com/VSUTolosaMedRequestBSCrim
    • Medical request for Non-BSCrim - https://tinyurl.com/VSUTolosaMedRequestNONBSCrim 

1. Academic Adviser checks/verifies the list of students with approved readmission provided by the Office of the Campus Registrar.
2. Communicate with your academic adviser for pre-enrollment advising especially on the courses to enroll. Check the link for your blocked schedule:
   • First Year - https://tinyurl.com/VSUTolosa1stYear 
   • Second Year - https://tinyurl.com/VSUTolosa2ndYear
   • Third Year - https://tinyurl.com/VSUTolosa3rdYear
   • Fourth Year - https://tinyurl.com/VSUTolosa4thYear 
3. Once you have your courses to enroll, go to myVSU Tolosa Student Portal at https://my-tolosa.vsu.edu.ph/auth/login

   Note: If a returnee does not have a student portal, refer to the process for the creation of a student account in myVSU Tolosa Student Portal here: https://bit.ly/2Z65org 

4. [Skip if done] Answer the vaccination survey. Data to be collected will be used in the application for the limited face-to-face instruction. If status needs to be updated, just retake the survey found on your dashboard.
5. Update your student information (email address, contact number, and present address) in the User Profile Tab by clicking on the Edit button. 
6. Once done, proceed to the Enrollment Tab. 
   • Enter your non-dorm/present address.
   • Choose “Online” as your mode of instruction. For this semester, all classes are online but the submission of academic requirements are in a flexible manner. 
   • Answer the internet connectivity survey.
   • Once you answered all surveys, click the hollow square at the reCaptcha verification. If verified, a “check” mark will appear and the “enroll” button will turn from light green to dark green. Then, click the “enroll” button. 
7. You are now in the enroll/registration section. Change the sorting option from “All” to “OfferNo” and enter the offering number to search for the course you need to enroll in.
   
   
   
8. Click the course that appeared. Wait for the system to save your action before proceeding to the next offering number/course to enroll. Once all courses are added, check on the total number of units enrolled as prescribed by your adviser for any discrepancy. 
   • If you have a course with LEC-LAB units, make sure to add one (1) lecture course and one (1) laboratory course. (e.g. Zool 11 is a 5-unit course, with 3 lecture units and 2 laboratory units. Choose one offering number of Zool 11 with LEC course type, and one offering number of the same with LAB course type). 
     
     
9. Once all courses to be enrolled have been added, your enrollment is now pending for review/validation and approval of your academic adviser. Allow them to validate your enrollment for 1-2 days.
   • CAUTION: NEVER click the “Withdraw” button if you do not intend to backout from your enrollment.
   • Reminders:
     1. During the period of review/validation, keep yourself available online because there may be changes in your enrollment due to duplication, unfollowed block schedules, etc.
     2. Merely adding your courses to the portal is not an assurance that you are officially enrolled. 
10. Once validated and approved, a system-generated Temporary Certificate of Registration (T-COR) will be sent to your registered email and shall serve as your proof of enrollment. 
    • Your action as enrollee/student ends here.
11. Your academic adviser will print the Registration Form (RF), sign it, and forward it to the department clerk for consolidation, which will then be forwarded to the course in-charge at the Office of the Registrar for verification and printing of the COR. Validated CORs will be kept in the Student’s Permanent Record for future reference.
    • A request for the 1st copy validated COR may be made upon request of the student concerned free of charge. A second copy may entail applicable fees.

Other Information

Academic Advisers per year level and program/major

VSU Alangalang

Regular and Irregular Students (Continuing)

1. Consult with an academic adviser for courses to be enrolled. Academic advisers send email to the program in-charge for the evaluation of the student.
2. Fill-up the online registration form.
3. You will receive an email copy of your response after submitting the Online Registration Form. Responses are recorded and verified by the Media Information System and Technology (MIS) Team.
4. Once evaluated/validated, the name of the student is placed in the active sheet (shared to MIS, Registrar’s Office, and Accounting Office)
5. The program-in-charge at the Registrar’s Office facilitates the enrollment (inputs the student data in Student Record Management System (SRMS) and prints the tentative COR.
6. Tentative COR is validated/checked and signed by the academic adviser. Accounting office makes the assessment through SRMS.
7. Enrollment is validated and scanned copies of the COR is sent to the email address registered by the student.

Returning students

Contact us in the following accounts for evaluation

E-mail address: This email address is being protected from spambots. You need JavaScript enabled to view it.

Registrar Hotline No.: 0955 -1370 -950

Academic Advisers

VSU Isabel

Regular Students

1. Students open the online enrollment form.
2. Students submit online form responses.
3. Students receive a response receipt.
4. Process enrollment in SRMS.
5. Send COR to students.

Irregular Students

1. Students communicate with academic advisers.
2. Academic adviser submits a list of subjects to enroll to the Office of the Registrar.
3. Students open the online enrollment form.
4. Students submit online form responses.
5. Students receive a response receipt.
6. Process enrollment in SRMS.
7. Send COR to students.

Returning Students

1. Students contact the student services office for guidance counseling .
2. Student counseling.
3. Students present a readmission slip at the Office of the Cashier.
4. Students present a readmission slip and official receipt at the Registrar’s Office.
5. Students submit the approved readmission form to respective offices.
6. Students open the online enrollment form.
7. Students submit online form responses.
8. Students receive a response receipt.
9. Process enrollment in SRMS.
10. Send COR to students.

VSU Villaba

General Instructions

• The VSU Villaba will allow face-to-face enrollment this 2nd semester for fully-vaccinated students. For those who would opt for the F2F process, make sure to bring your vaccination card with you and inform your academic adviser beforehand. 

Mechanics for F2F Enrollment

1. Communicate with your academic adviser before going to school.
2. Ask for a copy of your Evaluation of Academic Records (EAR) from your academic adviser.
   • Regular students: An approved enrollment remark from your academic adviser is enough. No need to list all the subjects to be enrolled for the second semester, A.Y. 2021-2022. Also, it can be that the academic adviser will provide us with a list of academic advisees who are regular students. Make sure to follow up your enrollment.
   • Irregular students: Ask the subjects to be enrolled from your academic adviser for the second semester, AY 2021-2022.
3. Proceed to the VSU Villaba Student Center and submit your note or a list of subjects to be enrolled to the in charge for the encoding of your subjects in the Students Records Management System (SRMS) Office.
4. Wait for your validated Certificate of Registration (COR).
5. Review your validated COR before leaving.

Mechanics for remote enrollment

1. Ask a copy from your academic adviser about the subjects to be enrolled for the second semester, SY 2021-2022. Take note that you must have a consent from your academic adviser.
2. Go to the official Facebook Page of the Office of the Campus Registrar- VSU Villaba.
3. Click the link of the Google Form for enrollment posted in the Facebook Page.
4. Fill out all the items in the Google Form. Then click “Submit.”
5. Wait for your Certificate of Registration (COR) to be sent through their email account. Make it sure that they have provided the active and correct email account.

Graduate Students

Admission procedure for incoming graduate students

1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website. Two candid appraisals are required.
2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.
   • If through email, send scanned copies of these documents to This email address is being protected from spambots. You need JavaScript enabled to view it.. The original documents must be submitted to the Graduate School during the start of classes.
   • If through courier, address it to:
     Office of the Dean
     VSU Graduate School
     Visayas State University
     Baybay City, Leyte
     Philippines 6521
3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).
4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.
5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.
6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
2. Proceed to the VSU Graduate School to start the process of enrollment.

Blocked and Departmental Schedules

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